In an era of widespread AI adoption, it’s easy to get caught up in the excitement of speed and scale. But when your company’s most sensitive documents - RFPs, due diligence questionnaires, internal pricing sheets, marketing collateral - are involved, security isn’t a nice-to-have. It’s a dealbreaker.
At Proposiq, we understand that. That’s why we built our RFP automation platform with enterprise-grade privacy, security, and compliance at its core - not as an afterthought.
Here’s what that means in practice - and why you can trust us to keep your data safe.
Your Content, Protected at Every Step
When you upload documents to Proposiq - whether it’s an RFP response, a product deck, or your security boilerplate - it’s not just treated as data. It’s treated as confidential business IP. That’s why we encrypt everything in transit and at rest using industry-standard protocols. No shortcuts. No compromises.
We also use strong access controls and authentication protocols, ensuring that only authorized users can access your content. You control who can see what - and when.
And because we know collaboration is critical to winning deals, we’ve built guardrails into our platform. Information walls help ensure that team members can work on shared content without unintentionally crossing permission boundaries - especially important for firms that operate across multiple client or product lines.
We Don’t Sell or Share Your Data. Period
Some AI companies build their models by feeding on user data. Proposiq does not. We never sell, rent, or share your personal information or uploaded content with third parties for advertising or model training purposes.
When we work with third-party vendors - like cloud infrastructure providers or AI model APIs - they operate strictly under our direction and are contractually obligated to protect your information. They only use your data to deliver the specific services we’ve authorized - nothing more.
Our Privacy Policy is clear: your content belongs to you, and it stays that way.
A Secure AI Layer That Understands Context - Not Just Content
Security isn’t just about who can access your data - it’s about what the system does with it.
Unlike generic AI tools that require users to copy and paste sensitive information into public interfaces, Proposiq works inside a controlled, private environment. Our AI is designed to operate on your uploaded documents and organizational knowledge - and that content is never exposed to other customers or external models.
Our system intelligently parses your content and builds a private, isolated knowledge base tailored to your company. We use retrieval-augmented generation (RAG) to generate responses - meaning your content is retrieved and used to guide AI outputs, not absorbed into the model itself.
In other words: the AI doesn’t “learn” from your data in a way that puts your IP at risk. It simply knows how to use it, securely, when and where you want it to.
Built for Compliance - From Day One
Whether you’re in financial services, professional services, or enterprise SaaS, your IT and compliance teams care about more than just encryption. They need to know:
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Where data is stored
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How long it’s retained
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Who has access
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What’s logged and auditable
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Whether the system supports internal reviews, redlines, and oversight
Proposiq was designed with all of that in mind. We offer fine-grained user permissions, activity logging, and data retention practices that align with enterprise and regulatory expectations. And we’re actively working toward SOC 2 Type II compliance to further demonstrate our commitment to best practices in data protection.
If your organization requires additional documentation or security review, our team is ready to partner with you.
You’re in Control - Always
We believe privacy isn’t just about protection - it’s about control.
That’s why Proposiq gives you full transparency and flexibility over your data. Want to delete a document? You can. Need to offboard a user? Done. Have a question about how your data is handled? Our team is always available.
You can also access, export, or remove your personal information at any time - in line with data protection laws like the GDPR, CCPA, and CPRA. And if there’s ever a security incident that impacts your data, we’ll notify you and any applicable regulators promptly, as required by law.
Trust Is Earned - and We’re Built to Earn It
RFPs are often the last step before a client puts their trust (and budget) in your hands. They contain pricing, differentiation, IP, and the hard-earned insights of your sales and marketing team.
At Proposiq, we honor that trust - by treating your content like it’s our own.
We’ve designed every part of our platform - from document storage to AI response generation - with one goal in mind: help you respond faster without compromising control.
Because in high-stakes sales, nothing matters more than winning securely.
